Copy Prior Year Data into New Quickbooks File
Copy Prior Year Data into New Quickbooks File
This site primarily relates to home and garden tips but often there are business ideas that need mentioning. It seems relevant considering the large number of small business owners and workers among us. And to further bridge the stretch, many small businesses are run from the home.
That said . . . I've been using Quickbooks for many years with but one complaint. After a number of years of data and transactions, the file can become too large resulting in a slow moving system prone to dreaded quickbooks system errors. Starting a brand new quickbooks file is easily accomplished by exporting names and other lists, but prior year data is lost. Not being able to quickly reference and copy prior year transactions in the same file is a major inconvenience for many.
Until now . . . I've recently located a transfer utility and established the procedures to copy in prior years detailed transactions with reasonable ease. Of course it's not just a couple of clicks and done. With thousands of invoices, checks and related transactions, there are a series of steps to tie out to the penny, and an accounting understanding is quite beneficial, but it works. I've recently started a fresh new file with the beginning balances for year end 2008 and full detailed transactions for 2009. Ready for the new year.
While these utilities have been available for years, it seems that now it's become much more user feasible. It'd be nice if quickbooks had an integrated "export prior year data" option that actually cleaned up and reduced file size, but they don't to my knowledge. In lieu of that however, and without the assistance of an expensive quickbooks expert, I've figured out it's possible for the average savvy quickbooks user.
Here is the site that offers the utilities I've used. http://q2q.us/
They are also recommended by Intuit. http://marketplace.intuit.com/AppID-2309-Overview.aspx
Click here for Great Deals on Quickbooks
